General Terms and Conditions – Akkapama Productions

 

Article 1 – Definitions

In these general terms and conditions, the following definitions apply:

Contractor: Akkapama Production/Joeri Veenhuizen Productions/On The Spot Media, established in Amersfoort.

Client: the natural or legal person who enters into an agreement with the contractor.

Assignment: all activities related to video production, including recording, editing, and delivery of audiovisual material.

 

Article 2 – Applicability

These general terms and conditions apply to all quotations, agreements, and activities of the contractor.

Deviations are only valid if agreed upon in writing.

 

Article 3 – Quotations and agreements

All quotations are non-binding and valid for 14 days after the date of issue, unless stated otherwise.

An agreement is concluded after written confirmation (including email).

 

Article 4 – Execution of the assignment

The contractor shall execute the assignment to the best of their knowledge and ability.

The client shall ensure timely provision of necessary information and access to locations.

Any delays resulting from circumstances beyond the contractor’s control (such as weather conditions or operational limitations within aviation) do not entitle the client to compensation.

 

Article 5 – Rates and payment

Prices are exclusive of VAT, unless stated otherwise.

The contractor works with a combination of hourly rates, project prices, and additional costs such as equipment and travel expenses.

Invoices must be paid within 14 days of the invoice date, unless agreed otherwise.

In case of late payment, the client is legally in default and statutory interest and collection costs may be charged.

 

Article 6 – Cancellation and advance payment

Cancellation of an assignment is free of charge up to 30 days before the scheduled execution date.

From 30 days before the execution date, the client is required to pay a deposit of 10% of the total assignment amount as a reservation fee.

This paid reservation fee is non-refundable, regardless of the reason for cancellation.

In case of cancellation within 14 days before the execution date, the contractor may charge additional costs, up to a maximum of 50% of the total assignment amount, depending on costs already incurred and time reserved.

If the reservation fee has not been paid by the client 25 days before the assignment, the contractor is fully entitled to cancel the assignment free of charge.

 

Article 7 – Equipment and costs

A separate fee may be charged for the use of professional equipment.

Any additional costs, such as travel and accommodation expenses or specific aviation-related costs (for example flights or access to locations), will be charged separately to the client, unless agreed otherwise.

 

Article 8 – Delivery and revisions

Delivery times are indicative, unless agreed otherwise in writing.

The client is entitled to a maximum of 2 revision rounds, each consisting of up to 2 additional working hours, unless agreed otherwise.

Additional revisions will be invoiced separately.

 

Article 9 – Copyright and use

The copyright of all produced materials remains with the contractor, unless agreed otherwise in writing.

The client obtains a right of use for the agreed purposes.

The contractor retains the right to use the produced material for portfolio and promotional purposes.

The original “raw” footage remains the property of the contractor and will not be shared with the client, unless agreed otherwise in writing. Additional costs may apply for the client.

 

Article 10 – Liability

The contractor is not liable for indirect damages, including consequential damages, loss of profit, or missed opportunities.

Liability is limited to the amount of the relevant assignment.

The contractor is not liable for damages caused by third parties or circumstances beyond their control.

 

Article 11 – Force majeure

Force majeure means all circumstances beyond the contractor’s control that prevent the execution of the assignment.

In case of force majeure, the contractor has the right to reschedule or cancel the assignment without being liable for damages.

 

Article 12 – Applicable law

All agreements are governed by Dutch law.

Disputes shall be submitted to the competent court in the Netherlands.